Assistente Administrativo I

Job Description: Job Description The Administrative Assistant provides comprehensive administrative and office management support while assisting with select human resources functions. This role serves as a key point of coordination for daily office operations, senior leadership support, and associate communications, with some HR-related responsibilities. The position works independently under general direction of the Plant Manager and functions primarily as an administrative resource for the department and management team. Key Responsibilities Administrative & Office Management • Provide advanced administrative support to senior management, including calendar management, scheduling meetings, coordinating interviews, and arranging travel and lodging for extended trips. • Serve as the central point of communication for office activities, meetings, and administrative inquiries. • Open, review, and route mail and correspondence; respond to routine inquiries as appropriate. • Maintain organized filing systems and reporting, including confidential managerial and personnel records. • Anticipate the needs of the team and provide proactive solutions. • Operate and maintain office equipment. • Follow up on assignments delegated by management to ensure timely completion and status reporting. • Perform a broad range of administrative details requiring knowledge of company operations, organizational procedures, and professional business terminology. HR & Personnel Support • Provide administrative support for HR-related processes such as personnel records management and basic benefits coordination. • Maintain and update employee data in HR systems and files, ensuring accuracy and compliance with employment requirements. • Respond to routine HR-related inquiries and redirect more complex issues to appropriate HR team members. • Support supervisors with performance management documentation and tracking. • Assist with ad hoc HR projects such as employee surveys, data collection, and report preparation. • Prepare confidential and recurring reports related to personnel data, turnover, and compliance as requested. Additional Duties • Liaise with internal departments to ensure smooth administrative and personnel processes. • Serve as a courteous and professional point of contact for associates, candidates, and external partners. • Perform additional administrative or departmental duties as assigned by management. Required Skills & Qualifications • Strong administrative and office management skills with the ability to manage multiple priorities and deadlines. • Proven experience providing executive or senior-level administrative support. • Excellent organizational skills with exceptional attention to detail and accuracy. • High level of discretion and ability to handle confidential and sensitive information. • Professional verbal and written communication skills, with the ability to interact effectively with all levels of the organization. • Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint) and comfort working in HRIS or similar database systems. • Ability to work independently with minimal supervision while exercising sound judgment. • Strong time-management and follow-up skills to ensure tasks and assignments are completed on schedule. • Customer-service mindset with a courteous, responsive, and solution-oriented approach. • Basic understanding of HR processes and employment-related documentation preferred. • Ability to adapt to changing priorities in a fast-paced office environment. MSI Express is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.